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WHEN DO I NEED A MEMORANDUM OF UNDERSTANDING
A MEMORANDUM OF UNDERSTANDING should be used when you
submit a request for application involving a collaborative partner(s)
that agree to provide a non-financial exchange that will enhance the project.
Examples include: a work station for an out-stationed advocate and training for
III.GUIDELINES FOR A MEMORANDUM OF UNDERSTANDING
A Memorandum of Understanding (MOU) is required of an agency when they have
applied for funds with partnering organizations. The MOU provides documentation that
demonstrates the organizations have consulted and coordinated the responsibilities of
their grant activities.
The following elements should be considered when constructing an MOU:
Describe each partner agency;
State the purpose of the MOU;
Clearly describe the agreed upon roles and responsibilities each organization or
agency will be providing to ensure project success. The roles and responsibilities
should align with project goals, objectives and target outputs;
Identify the staff responsible for completing the specific responsibilities, this
should include meeting CVSD reporting requirements;
Describe how the collaboration/partnership benefits the project;
Describe the resources each partner would contribute to the project. This can be a
time commitment, in-kind contributions, or grant funds (e.g., office space, staff,
Provide a statement that the lead agency accepts full responsibility for the
performance of the collaborative organizations/agencies; and
The MOU must be signed by all partners. Signatories must be officially
authorized to sign on behalf of the agency and include title and agency name.
See Appendix J for a sample format of a Memorandum of Understanding.
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