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Business Letter Sample
1234 Any Street (Your street address)
Hometown, OH 45764 (City, State ZIP)
July 12, 2007 (Current Date)
Ms. Sandra Garcia (Name of recipient)
Any Company (Business/Institution name, if applicable)
5678 Not Here Avenue (Street Address)
Another Town, NY 10012 (City, State ZIP)
Dear Ms. Garcia: (Notice the use of a colon after the greeting)
Introductory Paragraph: Use this paragraph to explain your purpose for
writing. This paragraph should probably include three or four sentences.
Second Paragraph: Notice the spacing and lack of indentations in this
format. This modern business letter style is called block format. Use single-
spacing for paragraphs, and leave an extra space between paragraphs. This
second paragraph can include supporting details or additional information
about why you are writing. A length of 3–5 sentences is a good guide for a
Concluding Paragraph: Summarize your earlier statements. Provide any
additional contact information. Thank the recipient for his or her time. Two
to three sentences is a good length for a concluding paragraph.
Sincerely, (Other possible closings include Respectfully or Truly Yours)
(Leave 3–4 spaces so you have room to sign your name)
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