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Event Timeline Template

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Event Timeline Template Page 2
Event Timeline Template
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ANR$Communications$|$310$Agriculture$Hall$|$Michigan$State$University$|$517@353@3175$|$http://anrcom.msu.edu$
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and chairs
What facilitation materials
are needed
Internet
Access to Power
Sound
1-2 months before event or more depending on size of event
Item
Target Date
Completion Date
Double Check that all Contracts
are signed and returned
Review Speaker assignments and
Needs
Make sure there is someone
from the committee
assigned to host each
presenter/speaker if there
are multiple speakers
Determine the needs of the
speakers computer,
projector, sound,
microphone, etc.
Review Menus and setups make
sure they still work based on current
registrations
Monitor and manage registration
list
Double check to ensure
payments have been made
Email billings to balance
dues to try to collect all
money before event
Cancel duplicates
Answer participant
questions
Start Assembling Materials
Educational Materials
Folders (if needed)
Create nametag template
Agendas
Invoices/paid receipts
Other materials
Do a final run through of the facility
Check on best layout for
meals
Check for enough electrical
outlets
Plan where you want
registration
Let facility know who VIP’s /
Speakers are if appropriate
Confirm Guest List with Hotel
if needed
Event Timeline Template