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OSHA Forms For Recording Work-Related Injuries And Illnesses

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OSHA Forms For Recording Work-Related Injuries And Illnesses Page 2
OSHA Forms For Recording Work-Related Injuries And Illnesses
(Form 300) is used to classify work-related
injuries and illnesses and to note the extent
and severity of each case. When an incident
occurs, use the to record specific details
about what happened and how it happened.
The — a separate form (Form 300A)
— shows the totals for the year in each
category. At the end of the year, post the
in a visible location so that your
employees are aware of the injuries and
illnesses occurring in their workplace.
Employers must keep a for each
establishment or site. If you have more than
one establishment, you must keep a separate
and for each physical location that
is expected to be in operation for one year or
Note that your employees have the right to
review your injury and illness records. For
more information, see 29 Code of Federal
Regulations Part 1904.35,
Cases listed on the
are not necessarily eligible
for workers’ compensation or other insurance
benefits. Listing a case on the does not
mean that the employer or worker was at fault
or that an OSHA standard was violated.
Record those work-related injuries and
illnesses that result in:
loss of consciousness,
days away from work,
restricted work activity or job transfer, or
medical treatment beyond first aid.
You must also record work-related injuries
and illnesses that are significant (as defined
below) or meet any of the additional criteria
listed below.
Log of Work-Related Injuries and Illnesses
Log Summary
Employee Involvement.
Log of Work-Related
Injuries and Illnesses
When is an injury or illness considered
Which work-related injuries and
illnesses should you record
An injury or illness is considered
work-related if an event or exposure in the
work environment caused or contributed to the
condition or significantly aggravated a
preexisting condition. Work-relatedness is
presumed for injuries and illnesses resulting
from events or exposures occurring in the
workplace, unless an exception specifically
applies. See 29 CFR Part 1904.5(b)(2) for the
exceptions. The work environment includes
the establishment and other locations where
one or more employees are working or are
present as a condition of their employment.
See 29 CFR Part 1904.5(b)(1).
You must record any significant work-
related injury or illness that is diagnosed by a
physician or other licensed health care
professional. You must record any work-related
case involving cancer, chronic irreversible
disease, a fractured or cracked bone, or a
punctured eardrum. See 29 CFR 1904.7.
You must record the following conditions when
they are work-related:
any needlestick injury or cut from a sharp
object that is contaminated with another
person’s blood or other potentially
infectious material;
any case requiring an employee to be
medically removed under the requirements
of an OSHA health standard;
tuberculosis infection as evidenced by a
positive skin test or diagnosis by a physician
or other licensed health care professional
after exposure to a known case of active
an employee's hearing test (audiogram)
reveals 1) that the employee has
experienced a Standard Threshold Shift
(STS) in hearing in one or both ears
(averaged at 2000, 3000, and 4000 Hz) and
2) the employee's total hearing level is 25
decibels (dB) or more above audiometric
zero ( also averaged at 2000, 3000, and 4000
Hz) in the same ear(s) as the STS.
Medical treatment includes managing and
caring for a patient for the purpose of
combating disease or disorder. The following
are not considered medical treatments and are
NOT recordable:
visits to a doctor or health care professional
solely for observation or counseling;
What are the additional criteria
What is medical treatment
An Overview:
Recording Work-Related Injuries and Illnesses
What do you need to do
1. Within 7 calendar days after you
receive information about a case,
decide if the case is recordable under
the OSHA recordkeeping
Determine whether the incident is a
new case or a recurrence of an existing
dentify the employee involved unless
it is a privacy concern case as described
dentify when and where the case
Describe the case, as specifically as you
Identify whether the case is an injury
or illness. If the case is an injury, check
the injury category. If the case is an
illness, check the appropriate illness
Establish whether the case was work-
If the case is recordable, decide which
form you will fill out as the injury and
illness incident report.
You may use
or an equivalent
form. Some state workers compensa-
tion, insurance, or other reports may
be acceptable substitutes, as long as
they provide the same information as
the OSHA 301.
Classify the seriousness of the case by
recording the
associated with the case, with column G
(Death) being the most serious and
column J (Other recordable cases)
being the least serious.
OSHA’s 301: Injury and
Illness Incident Report
How to work with the Log
most serious outcome
The Occupational Safety and Health (OSH) Act of 1970 requires certain employers to prepare and maintain records of work-related injuries and illnesses. Use these
definitions when you classify cases on the Log. OSHA’s recordkeeping regulation (see 29 CFR Part 1904) provides more information about the definitions below.
U.S. Department of Labor
Occupational Safety and Health Administration
OSHA Forms For Recording Work-Related Injuries And Illnesses