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California Certified Payroll Report Requirements

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California Certified Payroll Report Requirements
California Certified Payroll Report Requirements
Certified Payroll Report Requirements
Why you need to fill out:
On HUD projects, certain laws and regulations related to labor must be applied. The Davis Bacon Act requires
the payment of prevailing wage rates determined by the Department of Labor to all labors and mechanics on
Federal government projects in excess of $2,000.00. The Copeland Act requires that each week every
employer must submit weekly payroll reports called certified payroll reports (CPR’s)
You will be provided with one set of necessary HUD forms for the project including the certified payroll report
and HUD start up forms.
Certified Payroll Report
Payrolls must be filled out for each week of work by either an authorized company officer or a person
appointed by the authorized officer until you are completely finished with the project. The Payroll
Authorization Form” for Subcontractor Appointing an Officer or Employee to Supervise Payment of Employees
must be filled out and returned.
Each payroll week must be numbered consecutively. The first payroll should be marked “FIRST” followed by
Payroll 2 then Payroll 3, and so on. The last payroll must be marked FINAL. Weeks where no work is
performed still require submitting a certified payroll with “NO WORK PERFORMED” written across the payroll
OR
a “NO WORK REPORT”.
Payroll submissions must be mailed or dropped off at the Prime Contractor’s office. Faxing is not accepted.
As a general rule, payrolls should be submitted to the Prime Contractor on Wednesday for the previous work
week.
Payrolls must be signed by a company officer or appointee to be valid. Only original signatures in BLUE INK
are accepted, as signatures in black ink can often look like a copy.
Payment of employees, by law must be at least the prevailing wage rate listed on the wage determination for
each trade classification. A copy of the wage determination can be obtained from the Prime Contractor or
found in the Bid Spec Documents. If your work classification does not appear on the wage determination,
please contact PHFA Compliance Officer.
For further assistance, you are provided with HUD’s Guide to Filling out HUD Payrolls, and the Contractors
Guide to Davis-Bacon Prevailing Wage Requirements for Federally-Assisted Construction Projects.
California Certified Payroll Report Requirements
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